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Did you know that paper document management and electronic document management can be handled by one program? Read the information below and then link to Document Management. Then think about the benefits your business could utilise from combining into one searchable source - all paper documents, emails, faxes, word documents, pdf's etc. 

How much information is lost/not available to the business through standard email practices?

With most email systems when mail is sent by a client or supplier to a member of you staff - that is where it resides and that person is the only person who has access to that information.

Storing e-mail in an Electronic Document Management system enables businesses to make e-mail part of a unified information source. An Electronic Document Management systems reduces the burden on e-mail servers, and transforms e-mail from an isolated knowledge source, visible only to the person to whom it is addressed, into an asset that can be shared across multiple users easily and securely.


As a business manager - how do you bring together all the various email communications you and your staff have with suppliers and clients?

Implement an Electronic Document Management system. Consider the ability to see all communications to and from a specific client or supplier sorted by a time period or a topic.


Finding that important email that you know you (or someone in your company) received a couple of month (or even years ago).

Can be as quick and as simple as selecting answering a couple of questions in the search function of your Electronic Document Management system.  Using customised index fields you can ensure your documents are filed according to a standard set of information, making filing and finding information quick and easy.