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Document Management |
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When you need company information
where do you find it quickly ?
Like to see a Web or CD Video demo of how easily a Document
Management System can assist your business?
Link to Contact Us.
Did you know that paper document
management and electronic document management can be handled
by one program? Read the information below and then
link to
Electronic Document Management.
Then think about the benefits your business could
utilise from combining into one searchable source - all paper
documents, emails, faxes, word documents, pdf's etc.
Rapport I.T. Solutions is a Redmap Partner !
Do you recognise the
cost and inefficiency of:
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Having information stored in a
mixture of locations?
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Filing paper based records?
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Retrieving paper based records?
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The actual cost of floor space for
paper based filing cabinets? |
Rapport I.T. Solutions can provide
you with a Document Management System that will:
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Centralise all your information.
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Make your intellectual property
searchable and usable by all users (subject to security
permissions of course).
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Make your information readily
available over the Network or Internet.
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Make your information easily
locatable not only by how it was filed, but also by content.
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Make all your paper files, emails
and electronic docs readily accessible.
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Assist your business to become more
efficient.
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What are Document
Management Systems.
Document
management systems are software applications that capture paper and
electronic documents and provide the storage, retrieval, security
and archiving of those documents. Records management is a
specialized discipline. In particular, it is a set of recognized
practices related to the life cycle of records – information that
serves as evidence of the business activities of an organization.
The document management process begins with the conversion of paper
documents and records to electronic files.
Digitizing
eliminates the many obstacles created by paper:
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Labour-intensive duplication procedures.
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Slow distribution.
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Misplaced originals and the inconvenience of retrieving files from
remote locations. |
Because paper
files are also costly to process, duplicate, distribute and store,
digitizing reduces operating expenses and overhead. Document
management applications enable more efficient distribution of and
control over information, files and records throughout the
organization. These software programs simplify business processes by
automating repetitive procedures, document routing and email
notification.
Document
management systems expedite business processes by allowing:
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Instant access to information.
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Greater collaboration within and among departments and
offices.
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Enhanced security for files and records.
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And the application of procedures that facilitate
compliance with record-keeping requirements imposed by the
regulatory bodies, Sarbanes-Oxley and others. |
Document
management makes it possible to:
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Manage thousands or hundred of thousands or millions of
documents and retrieve the right one in seconds.
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Share documents with colleagues while protecting
confidential information.
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E-mail and fax files instantly.
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Access documents while travelling.
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Publish documents to CD, DVD or the Web, as appropriate.
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Back up files and records for disaster recovery.
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How do we provide you
with a professional approach to making the most of your Information
Technology investment?
We approach IT with a
business view rather than a purely technical view.
We leverage a team of
experienced professionals.
We utilise consistent industry
best practices.
Our maintenance procedures are
policy driven.
We communicate.
We give you one point of
call and responsibility for all your IT needs and advice.
We become your partner in
IT assisted business improvement.
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